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Boulder County AIDS Project relies on a focused and mission-driven staff to serve your community. Each member of our team is highly skilled and brings a wide range of expertise to the organization.

Currently, BCAP has one job opening for Business Manager. The full job description, including instructions for how to apply, follows:

JOB DESCRIPTION

Title:                Business Manager

Reports To:     Executive Director

Status:             Full-time, Exempt

Salary:             $48,000 - $54,000, plus benefits

 

Founded in 1985, the mission of Boulder County AIDS Project (BCAP) is to provide support, advocacy, and education to those in our community who are living with or affected by HIV, and to serve as an outreach and information center to prevent the further transmission of HIV. With offices in Boulder and Longmont, BCAP serves Boulder, Broomfield, Gilpin, and Clear Creek counties with a staff of 13 full-time employees stewarding an annual budget of $1.4 million to implement HIV Care Services for people living with HIV and Prevention Services for people at-risk of acquiring HIV and hepatitis C. Agency operations, messaging, and programming are guided by BCAP’s core values of compassion, inclusivity, person-centeredness, collaboration, and accountability.

 

It is the responsibility of BCAP employees to support BCAP’s mission, vision, goals, and values. Staff are expected to respect the confidentiality of those who access the agency for information or assistance and personally maintain the integrity of one who is placed in a position of public trust. Staff share the responsibility to continuously improve the agency with a commitment to open communication; diversity and inclusivity; friendly and welcoming approaches; quality customer service; professional boundaries; and sensitivity to HIV, mental health, substance use, and poverty issues.

 

Position Summary  

The Business Manager provides strategic leadership in a number of key areas that are critical to the function of the agency. These are described below and include: Financial Management, Human Resources, and Operations and Facilities. The Business Manager serves on the Management Team, which supports the vision, strategies, and policies of BCAP. The Business Manager reports directly to the Executive Director and attends staff, Management Team, and Finance Committee meetings. The position is full time at 40 hours per week, exempt, and located in the Boulder office. This job description should not be construed to imply that the requirements listed are the exclusive responsibilities of the position. The ED reserves the right to assign or delegate other duties as necessary.

 

Duties and Responsibilities

Financial Management

  • BCAP contracts with 3rd party firms for accounting/bookkeeping and payroll functions. The Business Manager oversees day-to-day activities with these firms and performs operational tasks across a shared responsibilities matrix.

  • Ensures that financial management systems, policies, and procedures support appropriate and accurate record keeping and controls to maintain fiscal integrity

  • Manages and processes financial functions, including cash receipts, billing and accounts receivable, cash disbursements and accounts payable, grant/contract invoicing, credit card reconciliation, and cash flow

  • Tracks and reports in-kind donations and pro bono hours

  • Ensures all revenue and expenses are entered into Quickbooks

  • Ensures all donations are entered into Donor Perfect

  • Generates tax receipt letters to donors

  • Reconciles month-end financials with department directors, accountant, ED, and Finance Committee

  • Maintains grant fiscal compliance with government and private funder requirements

  • Prepares budgets and budget narratives for grant proposals

  • Develops and maintains self-balancing projects in Quickbooks to manage government contracts and restricted funds spenddown

  • Manages revenue tracking and cash receipt systems for online giving, campaigns, and events

  • Manages preparations for annual audits, including pre-audit reconciliations and audit field work

  • Works with staff to develop program, department, and annual agency budgets

 

Human Resources

  • Coordinates recruitment efforts for staff hires, including reviewing job descriptions, posting positions, and coordinating interviews, all through an equitable hiring lens

  • Conducts new employee onboarding orientations and exit interviews

  • Educates staff about and ensures compliance with agency policies and procedures

  • Coordinates staff benefits and maintains personnel records

  • Reviews timesheets and submits to payroll processing company

  • Allocates and tracks personnel costs to funding sources

  • Supports Executive Director in updating key agency documents; i.e. Policies and Procedures, Employee Handbook, Volunteer Handbook, Emergency Action Plan

  • Manages the HR aspects of the volunteer process in collaboration with staff (screening and training applicants, tracking service hours, and maintaining key records)

 

Operations and Facilities

  • Oversees business office functions, supplies, and purchasing operations

  • Maintains business systems, equipment, and utilities for Boulder and Longmont offices

  • Acts as staff liaison to IT contractor, phone system vendor, and utilities suppliers

  • Ensures the maintenance of BCAP’s three facilities

  • Maintains a safe work environment with proper lighting, signage, and disability access

  • Oversees security, fire prevention, and other safety systems

  • Supports the Executive Director with landlord responsibilities for Eaton House, a group-level residence for people living with HIV

  • Assists Executive Director with daily administrative duties

 

Required Qualifications

  • Minimum five years’ work experience in financial role, preferably with non-profit organization

  • Bachelor’s degree in business administration or equivalent experience

  • Experience in Bill.com, QuickBooks, and DonorPerfect or equivalent software

  • Strong budget management skills, including budget preparation, analysis, and reporting

  • Strong organizational and time management skills

  • Excellent verbal and written communication skills

  • Strong leadership abilities and interpersonal skills to promote positive staff morale

  • Ability to work at computer for 2-3 hours at a time, manage interruptions, and lift 30 pounds

  • Access to reliable transportation

 

Desired Qualifications

  • Bilingual Spanish/English language skills

  • Experience managing compliance with grants

  • Ability to improve and develop organizational processes

  • Experience in human resources

  • Skilled in volunteer management

  • Familiarity with property management

 

Interested candidates should email a cover letter and resume to HR@bcap.org. Write “Business Manager” in the subject line of the email. Incomplete applications will not be considered. Job offer is contingent upon completion of a satisfactory background check. Position is open until filled.

 

BCAP is looking for well qualified candidates to fill our positions. Candidates with any combination of relevant education and experience are encouraged to apply. BCAP is an equal opportunity employer and seeks a diverse applicant pool. For more information about the work of the BCAP go to bcap.org.

2118 14th Street    Boulder  CO  80302

515 Kimbark Street    Longmont  CO  80501

info@bcap.org     303.444.6121

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